From Hiring to Retirement — Complete Staff Records & HR
Teaching qualifications, leave management, subject specialization, and probation tracking — all compliant with Uganda's Labour Act.
Paper Files and Notebooks Can't Run Modern HR
Staff files in cabinets — no quick way to check license expiry or leave balance
Leave tracking in a notebook — mistakes, disputes, no automated balance calculation
Teaching qualification verification done manually each year for MoES compliance
No way to see which teachers are qualified for which subjects at a glance — makes timetabling harder
Probation periods forgotten — staff confirmed without proper review
The Complete Staff Lifecycle
Register Staff
Complete profile: personal, employment, banking, qualifications, subject specialization. Teaching vs non-teaching distinction from day one.
Track Attendance
Daily sign-in/sign-out, late arrival flagging, absence reports. Know who's on campus and who's away at any time.
Manage Leave
Staff submits request, supervisor approves or rejects, balance auto-updated. All leave types: Annual (21 days), Sick (14), Maternity (60), Paternity (4), Compassionate (7), Study leave.
Monitor Compliance
Teaching license expiry alerts 30 days before. Probation end date warnings 7 days before. Contract renewal reminders. Never miss a deadline.
Assign to Subjects
Map each teacher to subjects they're qualified for. Feeds directly into the timetable generator and teacher workload balancer.
Everything HR Needs in One Place
Teaching vs Non-Teaching
Different data requirements, different workflows. Teachers have subject specializations and teaching licenses. Support staff have different qualification tracking.
Subject Specialization Taxonomy
12 Uganda MoES subject groups: Sciences, Mathematics, Languages, Humanities, Religion, Technical, ICT, Business, Home Economics, Arts, Agriculture, Physical Education.
Uganda Labour Act Leave
Annual (21 days), Sick (14 days), Maternity (60 days), Paternity (4 days), Compassionate (7 days), Study leave. Balance tracking, request workflow, handover notes.
Probation Tracking
Auto-calculates probation end date. Alerts 7 days before expiry. Never miss a confirmation deadline again.
License Expiry Monitoring
Teaching license and professional certifications tracked. Alerts 30 days before expiry. Stay compliant with MoES requirements.
Banking & Identification
Bank name, account number, mobile money number for salary processing. NIN, passport, NSSF number, TIN — all stored securely.
Profile Completion Tracker
See at a glance which staff records are incomplete. Percentage indicator helps ensure all records meet minimum data requirements.
Multi-Channel Contact
Phone, WhatsApp, and email — each tracked separately. Reach staff through their preferred communication channel.
Not a Generic HR System
Designed for Uganda
MoES subject groups, Labour Act leave quotas, teaching license tracking. Not a generic HR system adapted from another country.
Feeds Into Timetable
Teacher-to-subject mapping goes directly into timetable generation. Teacher workload balancing uses the same data. One source of truth.
Complete Audit Trail
Every record change logged: who changed it, when, what was the old value. Accountability for sensitive data like salary and leave.
Qualification Alerts
Proactive notifications for license expiry, probation end, contract renewal. The system reminds you — you don't need to remember.
Manage Your Team, Not Paperwork
Staff records, leave, qualifications — all in one system that reminds you of every deadline.